In a significant step toward enhancing transparency and digitization, the Finance (Financial Rules) Department of the Government of Rajasthan, on May 21, 2025 has issued a circular mandating the use of the Inventory Management System (IMS) under the Integrated Financial Management System (IFMS 3.0) across all government departments and offices.
Key Highlights from the Circular
Effective Date:
From May 25, 2025, all store-related transactions must be routed through the IMS module.
Mandatory Use For:
- Store receipts, issues, stock reconciliations, and physical verifications.
- Entries made by designated staff such as storekeepers and store in-charges.
- Legacy data must be entered and verified.
Bill Processing Rule:
No Fully Vouched Contingent (FVC) bills related to stores will be accepted unless accompanied by a valid Stock Receipt Note (SRN) generated from IMS.
Phased Implementation:
Phase 1 (From May 25, 2025):
Applies to five key departments:
- Directorate of Treasuries and Accounts
- Tourism Department
- Science and Technology Department
- Public Health & Engineering Department (PHED)
- Department of Personnel
Phase 2 (From June 15, 2025):
Applies to all remaining departments of the Rajasthan Government.
Support & Training:
- User manuals and training resources available on the IFMS Portal.
- Virtual training sessions ongoing.
- Helpdesk support available from 3:00 PM to 4:00 PM on working days till May 31, 2025.
This move marks a crucial shift in administrative processes, aiming to streamline inventory control, reduce pilferage, and enforce financial discipline across Rajasthan’s public offices.
All Heads of Departments (HoDs) and Offices (HoOs) are instructed to ensure strict compliance with the circular to avoid disruptions in store-related financial transactions.
