Privacy Policy 

This Privacy Policy statement is made by the Legality Simplified LLP Group (hereinafter “we”, “us” or “our”) and is effective as of 24th August 2018. This policy applies to all confidential information we collect from all our clients who use our Website or Mobile application.

Legality Simplified LLP’s Privacy Commitment

Legality Simplified LLP respects your privacy, and we recognize your need to know about processing and storage of your personal information. This Privacy Policy explains what personal data we collect from you and how we use it. The policy is not just intended to comply with legal requirements but also to provide your information the greatest level security providable by us.

We ask for only the minimal information, which is essential for providing services to you. By using our software/ website, you agree to the collection and use of information in accordance with this Policy. We let customers know the information we have on them and allow them to opt out of specific engagements.

Scope Of This Privacy Policy

This Privacy Policy applies to all Legality Simplified LLP websites, Mobile Application and all the services provided by Legality Simplified LLP. This Privacy Policy shall not apply to any of our websites, products or services that have a separate privacy policy.

What Information We Collect

We collect only necessary information about you needed for some legitimate purpose of providing better services to you. Legality Simplified LLP will have information about you only if (a) you have provided the information yourself, (b) Legality Simplified LLP has automatically collected the information, or (c) Legality Simplified LLP has obtained the information from a third party. 

Information That You Provide Us

1. Account signup: When you sign up for an account to access our services, we ask for identity information like your name, contact number, email address, company name etc. to complete the account signup process. You’ll also be required to choose a unique username and a password for accessing the created account. 
2. Event registrations and other form submissions: We record information that you submit when you (i) register for any event, including webinars or seminars, (ii) subscribe to our newsletter or any other mailing list, (iii) submit a form in order to download any product, whitepaper, or other materials, (iv) participate in contests or respond to surveys, or (v) submit a form to request customer support or to contact Legality Simplified LLP for any other purpose.
3. Testimonials: When you authorize us to post testimonials about our products and services on websites, we may include your name and other personal information in the testimonial. You will be given an opportunity to review and approve the testimonial before we post it. If you wish to update or delete your testimonial, you can contact us at admin@legalitysimplified.com
4. Interactions with Legality Simplified LLP: We may record, analyse and use your interactions with us, including email, telephone, and chat conversations with our sales and customer support professionals, for improving our interactions with you and other customers. You are responsible for taking reasonable measures to secure your account.

Information That We Collect Automatically:

1. Information from browsers, devices and servers: When you visit our websites, we collect information that web browsers, mobile devices and servers make available, such as the internet protocol address, browser type, language preference, time zone, referring URL, date and time of access, operating system, mobile device manufacturer and mobile network information. We include these in our log files to understand more about visitors to our websites.
2. Information from application logs and mobile analytics: We collect information about your use of our products, services and mobile applications from application logs and in-house usage analytics tools, and use it to understand how your business use and needs can improve our products. This information includes clicks, scrolls, features accessed, access time and frequency, errors generated, performance data, storage utilized, user settings and configurations, and devices used to access and their locations.
3. Information from social media sites and other publicly available sources : When you interact or engage with us on social media sites such as Facebook, Twitter, Google+ and Instagram through posts, comments, questions and other interactions, we may collect such publicly available information, including profile information, to allow us to connect with you, improve our products, or better understand user reactions and issues. We must tell you that once collected; this information may remain with us even if you delete it from the social media sites. Legality Simplified LLP may also add and update information about you, from other publicly available sources.

Purposes For Using Information

We may use your information for the following purposes:

• To communicate with you (such as through email) about products that you have downloaded and services that you have signed up for, changes to this Privacy Policy, changes to the Terms of Service, or important notices.
• To keep you posted on new products and services, upcoming events, offers, promotions and other information that we think will be of interest to you;
• To ask you to participate in surveys, or to solicit feedback on our products and services.
• To set up and maintain your account, and to do all other things required for providing our services, such as enabling collaboration, providing website and mail hosting, and backing up and restoring your data.
• To understand how users use our products and services, to monitor and prevent problems, and to improve our products and services.
• To provide customer support, and to analyse and improve our interactions with customers.
• To detect and prevent other illegal activities, to report spam, and to protect the rights and interests of Legality Simplified LLP, Legality Simplified LLP’s users, third parties and the public:
  • provide, test, improve, promote, and personalize the Services.
  • fight spam and other forms of abuse.
  • generate aggregate, non-identifying information about how people use the Services.
• To update, expand and analyse our records, identify new customers, and provide products and services that may be of interest to you.
• To analyse trends, administer our websites, and track visitor navigations on our websites to understand what visitors are looking for and to better help them.
• To monitor and improve marketing campaigns and make suggestions relevant to the user.

Legal Bases for Collecting And Using Information

Our information collection and processing activities are typically based on (i) contractual necessity, (ii) one or more legitimate interests of Legality Simplified LLP or a third party that are not overridden by your data protection interests, or (iii) your consent. Sometimes, we may be legally required to collect your information, or may need your personal information to protect your vital interests or those of another person.

Withdrawal Of Consent

You have the right to withdraw your consent regarding collection and processing of your personal data at any time, but this will not affect any processing that has already taken place.

Legitimate Interests Notice

Where we rely on legitimate interests as the legal basis and those legitimate interests are not specified above, we will clearly explain to you what those legitimate interests are at the time that we collect your information.

Your Choice in Information Use

Opt out of non-essential electronic communications: You may opt out of receiving newsletters and other non-essential messages. However, you will continue to receive administrative notices.

Optional information: You can choose not to provide optional profile information such as your photo. You can also delete or change your optional profile information. You can always choose not to fill in non-mandatory fields when you submit any form linked to our websites or App.

Who We Share Your Information With

We do not sell any personal information. We shall not publish, share, or allow access to any of your confidential information to any third-party subject to the exceptions stated hereunder. We shall abstain from providing any advice or help any third party make any business decisions directly or indirectly derived from your confidential information which could be detrimental to your interests. The protection under this provision of the policy shall extend only to the information not available in public forum. The following third parties shall have limited access to the information you share with us.

Employees and independent contractors: Employees and independent contractors of all Legality Simplified LLP have access to the necessary information for providing services. All employees and independent contractors of Legality Simplified LLP are required to follow this Privacy Policy.

Third-party service providers: We may need to share your personal information and aggregated or de-identified information with third-party service providers that we engage, such as marketing and advertising partners, event organizers, web analytics providers and payment processors. We might also share the information with our associated third-party service providers, who offer the same standard of privacy protection as offered by us, to help us provide better service to you. These service providers are authorized to use your personal information only as necessary to provide these services to us.

Reselling Partners: We may share your personal information with our authorized reselling partners in your region, solely for the purpose of contacting you about products that you have downloaded or services that you have signed up for. We will give you an option to opt out of continuing to work with that partner.

Marketplace application developers: When you install or purchase any Application developed by Legality Simplified LLP, your name and email address will be shared with the developer of the application, so they may engage with you directly as the provider of that application or service. Legality Simplified LLP does not control the use of your personal information by the developers, which will be based on their own privacy policies.

We shall also share the information with third parties upon receiving your express consent. It may also be shared in order to comply with any law or order of any government authority or when we have a good faith belief it is required by law, such as pursuant to a subpoena or other legal process. Upon disclosure of information in compliance with law or upon receipt of an order from any authority, notwithstanding anything contained in the law or order, you will be informed of such disclosure in the earliest. 

Your Rights with Respect To Information We Hold About You As A Controller

Right to access: You have the right to access (and obtain a copy of, if required) the categories of personal information that we hold about you, including the information’s source, purpose and period of processing, and the persons to whom the information is shared.

Right to rectification: You have the right to update the information we hold about you or to rectify any inaccuracies. Based on the purpose for which we use your information, you can instruct us to add supplemental information about you in our database.

Right to erasure: You have the right to request that we delete your personal information in certain circumstances, such as when it is no longer necessary for the purpose for which it was originally collected.

Right to restriction of processing: You may also have the right to request to restrict the use of your information in certain circumstances, such as when you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Right to data portability: You have the right to transfer your information to a third party in a structured, commonly used and machine-readable format, in circumstances where the information is processed with your consent or by automated means.

Right to object: You have the right to object to the use of your information in certain circumstances, such as the use of your personal information for direct marketing.

Right to complain: You have the right to complain to the appropriate supervisory authority if you have any grievance against the way we collect, use or share your information. 

Retention Of Information

We retain your personal information for as long as it is required for the purposes stated in this Privacy Policy. Sometimes, we may retain your information for longer periods as permitted or required by law, such as to maintain suppression lists, prevent abuse, if required in connection with a legal claim or proceeding, to enforce our agreements, for tax, accounting, or to comply with other legal obligations. When we no longer have a legitimate need to process your information, we will delete or anonymize your information from our active databases. We will also securely store the information and isolate it from further processing on backup discs until deletion is possible.

Information That Legality Simplified LLP Processes on Your Behalf

Information Entrusted to Legality Simplified LLP and Purpose

Information provided in connection with services: You may entrust information that you or your organization (“you”) control, to Legality Simplified LLP in connection with use of our services or for requesting technical support for our products. This includes information regarding your customers and your employees (if you are a controller) or data that you hold and use on behalf of another person for a specific purpose, such as a customer to whom you provide services (if you are a processor). The data may either be stored on our servers when you use our services, or transferred or shared to us as part of a request for technical support or other services.

Information from mobile devices: When you elect to allow it, some of our mobile applications have access to the camera, call history, contact information, photo library, and other information stored on your mobile device. Our applications require such access to provide their services. Similarly, when you elect to provide access, location-based information is also collected for purposes including, but not limited to, locating nearby contacts or setting location-based reminders. This information will be exclusively shared with our mapping providers and will be used only for mapping user locations. You may disable the mobile applications’ access to this information at any time by editing the settings on your mobile device. The data stored on your mobile device and their location information to which the mobile applications have access will be used in the context of the mobile application, and transferred to and associated with your account in the corresponding services (in which case the data will be stored on our servers) or products (in which case the data will remain with you unless you share it with us).

Ownership And Control of Your Service Data

We recognize that you own your service data. We provide you complete control of your service data by providing you the ability to (i) access your service data, (ii) share your service data through supported third-party integrations, and (iii) request export or deletion of your service data.

Push Notifications

If you have enabled notification on our desktop and mobile applications, we will push notifications through a push notification provider such as Apple Push Notification Service, Google Cloud Messaging or Windows Push Notification Services. You can manage your push notification preferences or deactivate these notifications by turning off notifications in the application or device settings.

Who We Share Service Data With

Legality Simplified LLP and third party sub-processors: In order to provide services and technical support for our products, the contracting entity within the Legality Simplified LLP engages other entities and third parties.

Employees and independent contractors : We may provide access to your service data to our employees and individuals who are independent contractors of the Legality Simplified LLP group entities involved in providing the services (collectively our “employees”) so that they can: (i) identify, analyse and resolve errors, (ii) manually verify emails reported as spam to improve spam detection, or (iii) manually verify scanned images that you submit to us to verify the accuracy of optical character recognition. We ensure that access by our employees to your service data is restricted to specific individuals and is logged and audited. Our employees will also have access to data that you knowingly share with us for technical support or to import data into our products or services. We communicate our privacy and security guidelines to our employees and strictly enforce privacy safeguards within the Legality Simplified LLP.

Locations Transfers

We share your personal information and service data within the Legality Simplified LLP Group. By accessing or using our products and services or otherwise providing personal information or service data to us, you consent to the processing, transfer, and storage of your personal information or Service Data within our group.

External Links on Our Websites

Some pages of our websites may contain links to websites that are not linked to this Privacy Policy. If you submit your personal information to any of these third-party sites, your personal information is governed by their privacy policies. As a safety measure, we recommend that you not share any personal information with these third parties unless you’ve checked their privacy policies.

Blogs And Forums

We offer publicly accessible blogs and forums on our websites. Please be aware that any information you provide on these blogs and forums may be used to contact you with unsolicited messages. We urge you to be cautious in disclosing personal information in our blogs and forums. Legality Simplified LLP is not responsible for the personal information you elect to disclose publicly. Your posts and certain profile information may remain even after you terminate your account with Legality Simplified LLP. To request the removal of your information from our blogs and forums, you can contact us at admin@legalitysimplified.com

Social Media Widgets

Our websites include social media widgets such as Facebook “like” buttons and Twitter “tweet” buttons that let you share articles and other information. These widgets may collect information such as your IP address and the pages you navigate in the website, and may set a cookie to enable the widgets to function properly. Your interactions with these widgets are governed by the privacy policies of the companies providing them.

Disclosures In Compliance with Legal Obligations

We may be required by law to preserve or disclose your personal information and service data to comply with any applicable law, regulation, legal process, or governmental request, including to meet national security requirements.

Enforcement Of Our Rights

We may disclose personal information and service data to a third party if we believe that such disclosure is necessary for preventing fraud, investigating any suspected illegal activity, enforcing our agreements or policies, or protecting the safety of our users.

Business Transfers

We do not intend to sell our business. However, in case of any change in ownership, we will ensure that this Policy is honoured. We will notify you via email or through a prominent notice on our website of any such change in ownership or in the uses of your personal information and service data. We will also notify you about any choices you may have regarding your personal information and service data.

Compliance With This Privacy Policy

We make every effort to ensure that personal information you provide is used in conformity with this Privacy Policy. If you have any concerns about our adherence to this Privacy Policy or the manner in which your personal information is used, kindly write to us admin@legalitysimplified.com.

Notification Of Changes

We may modify the Privacy Policy at any time, upon notifying you through a service announcement or by sending an email to your primary email address. If we make significant changes to the Privacy Policy that affect your rights, you will be provided with at least 30 days’ advance notice of the changes by email to your primary email address. If you think that the updated Privacy Policy affects your rights with respect to your use of our products or services, you may terminate your use by sending us an email within 30 days. Your continued use after the effective date of changes to the Privacy Policy will be deemed to be your agreement to the modified Privacy Policy. You will not receive email notification of minor changes to the Privacy Policy.